Documentation

Kimai Mobile is a time tracking application developed by Cloudrizon GmbH. It connects directly with the Kimai Time Tracker Server. Kimai Mobile records your working hours and allows you to track the status of your projects and tasks directly on your phone.

Please Note: You need an active connection to your Kimai Time Tracker Server!

Installation

To install the application, enter any marketplace and search for Kimai Mobile. Then download the app as instructed.

Create a New Workspace

There are two ways to create a new workspace within the Kimai Mobile App. You can enter your information manually or use the option to enter your workspace via QR Code.

Manually

To enter the workspace manually, you need to type in the following information:

• Workspace name -- a custom name given to the workspace by the user so it can be easily identified
• Server URL -- the link to Kimai Time Tracker Server
• Email or Username -- the email address or username used to connect with the Kimai Time Tracker Server
• List of colors -- select the color of the workspace, which will be the color of the icon for this workspace
• Preferred Workspace -- if selected as preferred, it will be opened as soon as you start using the application
• Password -- enter the API password that you generated in the Kimai Time Tracker Server

Using QR Code

To enter a workspace with a QR Code, click on the QR code button in the app and scan the QR code provided in the Kimai server.

The Application Workspace

Once you enter the workspace, you will see a navigation bar on the bottom of the app. It includes three options: Timer, Calendar, and Settings.

Timer

Within this navigation point, you will see already entered time trackings and the play button to start a new time log. You can also find filters for searching your past time trackings.

Calendar

If you wish to find past time logs on specific dates, switch to the Calendar view. There it is possible to enter specific dates or months which will then show your time trackings of that time period. Simply click on the green button situated next to the current date.

Settings

If you want to change something in your settings, simply navigate to the Settings button on the lower right corner of the app.

General Settings

• Language: In a future Kimai Mobile update, an option will be to change the language of the workspace. More information about this new feature and other updates is available on the official website.
• Time zone: Kimai Mobile automatically sets it to the same time zone that your mobile phone is set to. You can change the time zone if needed in the application.
• 24-hour Time: Choose the display on how time is being shown within Kimai Mobile. You can choose between a 24-hour time format or a 12-hour time format.

Kimai Help Center

Go to our Kimai Mobile Help Center for step-by-step instructions and tutorials.

Information

• About Kimai Mobile: Links to detailed information about the application, the list of licences, Privacy Policy, and Terms of Service.
• Help: The link to common issues about settings the application and contact form.

Account Settings

• Profile Settings: There is a possibility to add Full Name and Title.
• Workspace settings: Change the settings of the workspace or add a new one. To edit an existing workspace, click on edit situated next to the workspace name.

Header

The header menu of Kimai Mobile gives access to filters, the button for creating a new time log, and the ability to switch workspaces.

Filters

To open the filters, click on the first icon on the left in the header. To apply a filter, choose the needed information about logged time and click on "Apply". The "Reset All" button deletes the filter settings.

Create New

To create a new time log, click on the second icon on the left in the header. Within the folder, enter the needed information about the customer, project, etc. You can start a timer or enter already spent time.

To enter a new timer, choose the current time or add it when starting work and click on "Done" on the top right. To enter already spent time, choose the start time and end time and click on "Done" on the top right.

Workspace

Clicking on the top right icon opens the manager of workspaces. Here you can choose the needed workspace, change workspace information, delete, or add a workspace.

Change the current workspace by clicking on the icon of the workspace you want to navigate to and confirm the action. To change the information of the workspace, click on "edit". To add a new workspace, click on "+Create a new workspace" and enter all information.

Privacy and Security

Kimai Mobile will ask for access to your camera only in case of entering the workspace via QR Code. On other occasions, it does not ask for any permission.

The application does not collect any of the users' information. All logging time and other information will save on your Kimai Time Tracker Server. Kimai Mobile only saves your passwords on your phone.

Support

If you are having issues, please let us know in our contact form.